Book a free demonstration of our sign-in system. 

Leeds Innovation Centre front desk
  • Make a great first impression with visitors
  • Access live emergency registers on any device 
  • Provide a safer environment for your visitors and staff
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    Get real-time insight of who is signed in and out
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    Keep your data secure and compliant with GDPR
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    Print photo ID badges automatically
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Cms Cepcor
visitor management system

Watch how VisiPoint provides a friendly and professional welcome

VisiPoint's sign-in solution is modern and easy to use. The vocal welcome and goodbye message always gets a smile from visitors!

Gerry Hagerty, Our Lady and St Johns Primary School , Office Manager

The VisiPoint system is very reliable, easy to use, helps us to meet our GDPR and safeguarding requirements and in the event of a whole school emergency we can remotely pull up a list of who is on site to ensure everyone's' safety. It's more efficient than using a sign-in book and makes it easy to look up past visitors, for example if we need to find a phone number or the date and time of a visit. The support is brilliant and we always get a quick response. Visitors find it easy to use and like the verbal greeting message! We'd definitely recommend VisiPoint to others.

Samantha McFarlane, Fulford Primary , Admin Officer

We needed to know who was on-site at any given time in case of an emergency. VisiPoint is quick and easy to use, and works well as it's visual as soon as people come through the door. Many visitors have started to sign in without being prompted. It's more than just a replacement for the visitor book - it covers important H&S aspects. It more than meets our requirements. Support guides are good and easy to follow. We'd definitely recommend VisiPoint - we've had very positive comments from visitors.

Michael Bell, United Cast Bar , Health and Safety Manager

The biggest benefits of using VisiPoint are GDPR compliance and providing an easy for visitors to sign in. The system looks very smart on the wall. Support is very good. I have spoken several times to the team several times and they've always provided good support and resolved any issues. Regular visitors can be given an extended visit slip which can be reused, which is something our visitors like. I would recommend VisiPoint to others. If you need an electronic sign-in system, it provides everything you need.

Birtley East Primary School , School Administrator

VisiPoint is so easy to use and the customer service is brilliant. The biggest benefits for us are being able to access live reports of staff and visitors on site and up-to-date evacuation lists via mobile while performing our fire drills.

Kathy Matthews, Elmridge Primary School , Office Manager

We have found VisiPoint to be a comprehensive and up to date visitor management system.

Ashlea White, Acre Hall Primary , Head of School

We needed a sign-in solution for GDPR, better record-keeping of visits and to have data available on cloud therefore accessible from anywhere with internet. VisiPoint is really user-friendly and versatile - it’s so easy for staff to make changes from the online management dashboard. Compared to other solutions we found the device was better and more accessible, more user-friendly and more competitive in price. The support team are good and responsive. We would recommend it.

Zahid Hafeez, Manchester Islamic Educational Trust , Trust Administrative Manager

VisiPoint provides better safeguarding as visitors can wear badges and can be easily recognised, we were using paper ones before. The device is easy to use and the goodbye 'wave' feature is a favourite with people.

Sheringdale Primary School , Admin Officer
Book a full demonstration

Traditional visitor books were designed for a time where companies were only expected to fulfill minimum safety requirements

Paper visitor book
  • Fail to provide an instant list of who is signed in
  • Are old-fashioned and inefficient
  • Store the information captured insecurely
  • Fall short of giving your visitors a good first impression
  • Difficult and time-consuming to pinpoint visitor history
Digital sign-in system
  • Equips you with a real-time list of everyone signed in
  • Stores data and visitor history securely in the cloud
  • Delivers an outstanding visitor experience
  • Complies with GDPR
  • Provides a paperless entry process
VisiPoint Close-Up Image

simple visitor sign-in

Give visitors a great first impression

With its intuitive user interface and modern design, VisiPoint gives visitors an excellent first impression. The system is easy to use and makes the sign-in process fast, efficient and paperless. There's no limit on visitor sign-ins or on staff accounts, so the system grows with your organisation. Following on-screen prompts, a visitor will:

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    Enter their details
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    Agree to site terms and conditions
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    Have their photo taken for an ID badge

management dashboard

Get real-time reports of everyone signed in

The central management dashboard gives you comprehensive reports in real-time. Whether you need to check who is signed in, staff attendance dates, contractor time sheets or visitor records, it’s all accessible from any device with an internet browser. 

  • Detailed reports on visitor, staff and contractor activity
  • Access the dashboard via internet browser on any device - desktop, tablet, laptop or mobile
  • Live reports give you an up-to-date view of who is signed in
VisiPoint QuickPass Email

visitor pre-registration

Speedy entry with mobile QuickPass QR code

Expecting a certain visitor? With pre-registration you can add their details to the system in advance to speed up the process of signing in. Or send an invitation asking guests to pre-register their own details, alongside issuing a mobile QuickPass QR code so your guest can scan the code on their phone to sign in when they arrive. 

  • Pre-register visitors, completing their details on the dashboard
  • Send an email invitation for guests to input their details before they arrive - saving time on the day
  • Issue mobile QuickPass QR codes for speedy sign-in

evacuation registers

Access instant emergency lists

From any device with a browser, you can pull-up an instant register of everyone on site and check them off as ‘found’ in case of an emergency situation. The register contains contact details, visit information and a photo for instant recognition. You can easily print the list too. 

  • Live emergency lists that update in real-time
  • Access from any device with an internet browser
  • Quickly perform roll-calls
VisiPoint Photo ID Badge

Photo id badges

Photo ID badge for quick identification

VisiPoint prints a photo ID badge for everyone coming onto your premises, clearly showing their details, visit information and what access has been granted.

  • Displays key information and level of access
  • Prints black and white photo via thermal ID badge printer

email notifications to staff

Staff are notified by email when their visitor arrives

VisiPoint allows visitors to sign in and out in seconds using RFID access cards. The system integrates seamlessly with your existing access control cards and fobs by matching our RFID readers to the frequency of your access cards. 

  • Allow staff, visitors and contractors to instantly sign in and out
  • Integrates with existing access control systems
Email Notification to Staff
RFID Access Control Sign-In

RFID INTEGRATION

Instant staff sign-in with door access cards

VisiPoint allows staff to sign in and out in seconds using RFID access cards. The system pairs seamlessly with your existing access control cards and fobs by matching our RFID readers to the frequency of your access cards. 

  • Allow staff, visitors and contractors to instantly sign in and out
  • Integrates with existing access control systems

purpose-built tablets and kiosks

Commercial hardware designed for 24/7 operation

We have developed our own purpose-built hardware to run seamlessly together with our intelligent software. Our hardware is designed specifically for visitor management and 24/7 public use. Select from our 13" tablet, 10" tablet or freestanding kiosk.

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    Vivid, responsive touch screen
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    Built-in camera, RFID reader and barcode scanner
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    Ruggedised, anti-vandal design
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    USB ID badge printer
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    Ethernet and WiFi connectivity
VisiPoint Hardware Range

Ready to transform your sign-in process?

Book my demo

The perfect partner for your reception team, or standalone
 in an unmanned reception

REPEAT VISITORS

The intuitive device will intelligently identify repeat visitors to streamline the process for repeat visitors and save time on entry. Once a visitor types the first 3 letters of their name, matching profiles will appear.

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    Auto identify based on first 3 characters of name
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    No need for repeat visitors to enter their details each time they visit - quick and easy!
DATA ENCRYPTION & COMPLIANCE

VisiPoint stores all data securely in the cloud in full compliance with GDPR, so you rest can assured your data is private and stored safely. Data is captured in consent with your terms and conditions. 

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    Visitor history and records only accessed by admin level staff members
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    Cloud storage in an EU Data Centre
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    Data is encrypted at rest and in transfer
auto sign out

Worried that some visitors or staff will forget to sign out when they leave the premises? Set an auto sign-out time so no one still appears as signed in on the following day.

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    Set an auto sign-out time e.g. midnight
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    Anyone signed in at this time will be signed out by the system
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    Keeps reports and visitor history accurate
custom branding

All VisiPoint systems can be branded on-screen with your organisations logo to keep the system in line with your brand identity. 

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    On-screen branding implemented in a few clicks
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    VisiPoint kiosk can have organisation logo silk printed to the front of the kiosk
custom buttons and fields

Customise the welcome screen on your device by renaming your sign-in buttons to your required user types. Using custom fields you can easily add your own fields to the sign-in process to capture information specific to your organisation. 

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    Create custom sign-in buttons e.g. volunteer
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    Use custom fields to capture specific information as part of the sign-in process e.g. DBS number
multi site management

Manage multiple sites or buildings easily, with the ability to see an overview of visitor history for all locations at once or each separately.

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    Central management dashboard for reporting overview
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    Get reports and specific information for each building or site separately
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    Staff and contractors can sign in and out between sites easily whilst being tracked on the system
phone, email and live chat support

Every customer has access to our dedicated customer support team via phone, email or live chat channels during office hours. 

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    Phone, email and live chat channels
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    99% of support cases resolved remotely
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    Support during office hours, Monday-Friday
knowledge base and tutorials

The VisiPoint Knowledge Base is available on our website and has a wealth of how-to articles, resources and video tutorials. 

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    Access our online knowledge base 24/7/365
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    Step-by-step articles and video tutorials
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    YouTube channel complete with video tutorials
Calendar Integration

Use your email calendar to send an invitation to your visitor and the appointment will automatically sync a visit in the VisiPoint dashboard.

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    Use your email calendar to arrange a visit
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    Your guest will receive an email to confirm the appointment and details of their visit
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    Once the appointment is accepted it will sync with the management dashboard
events, groups and clubs sign-in

Easily sign in and out groups of individuals all at once for safe and streamlined event sign-in. Perfect for events, networking meetings, school clubs, parents evenings and more. 

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    Sign groups in or out of the premises all at once to reduce queues when an event is taking place
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    Perfect for meetings, conferences, school trips
TIME-SHEETS and reports

Need to know exactly how long a contractor spent on site for payroll? Or perhaps you'd like to use your sign-in history for staff time-sheets. Access comprehensive reports and export easily to an excel workbook. 

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    Complete, day-by-day time-sheet for specific time frames and user profiles
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    Export time-sheets for individuals, departments or the full organisation in a few clicks 
advanced features

Supercharge your visitor and reception management system with our advanced features for a sophisticated and powerful reception solution. Advanced features are available to add on to our Enterprise level plans. 

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    Interactive wayfinding maps
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    Staff and building directory
  • Membership management

Time to get started with VisiPoint?

Book my demo