Visitor Management System for Business Centres and Managed Offices

 

Impress your visitors from the moment they walk through the door with a modern and sleek sign-in process. Your tenants will thank you too, as you give them the tools to provide a professional welcome to their visitors.

 

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Trusted by leading organisations across the UK

CPP Group
visitor management system
Cms Cepcor

Picture the first impression your visitors and prospective tenants would get with a visitor book. Now imagine the experience they'll have when greeted with a sleek digital system that walks them through the sign-in steps and automatically prints an ID badge, That's why we created VisiPoint - a visitor management system designed to portray a modern and innovative image at reception. 

VisiPoint 10-Inch Model - Wall Mont with LED

With VisiPoint's visitor sign-in system you will:

  • Give visitors a great first impression
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    Streamline the sign-in process
  • Provide a safer environment for all visitors, tenants and staff
  • Get instant fire registers on any device
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    View live reports of who is signed in and out of your offices
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    Keep your data secure and compliant with GDPR
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    Get photo ID badges printed automatically
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Traditional visitor books were designed for a time when the safety and security were low on the priority list for business centres

Paper visitor book
  • Fail to provide an instant list of who is signed in
  • Are old-fashioned and inefficient
  • Store the information captured insecurely
  • Fall short of giving your visitors a good first impression
  • Difficult and time-consuming to pinpoint visitor history
Digital sign-in system
  • Equips you with a real-time list of everyone signed in
  • Stores data and visitor history securely in the cloud
  • Delivers an outstanding visitor experience
  • Complies with GDPR
  • Provides a paperless entry process

The perfect partner for your reception team, or standalone in an unmanned reception

Real-time reports

Get instant insights from the real-time management dashboard which can be accessed from any device with a browser.

Speedy mobile sign-in

Pre-register your visitors and issue a QuickPass code which visitors can scan from their phone to sign in.

Live emergency lists

Up-to-date fire lists are accessed in seconds and multiple individuals can work through the roll-call at the same time.

Photo ID badges

A photo ID badge is printed automatically for each visitor with their photo and visit details for easy identification.

Email notifications to staff

Staff are notified by email once their visitor has and signed in so staff can meet them quickly with a professional welcome.

Instant card sign-in

Staff can sign in with their existing door access cards by tapping the card on the RFID reader.

Auto-identify visitors

Repeat visitors will be intelligently identified as they type the 3rd letter of their name during sign-in.

Events, groups and clubs

Easily sign in and out groups of individuals - perfect for events, networking sessions and training courses.

Customise your process

Customise the sign-in process by creating your own sign-in buttons for your user types and custom data fields for data capture.

 Explore feature list

simple visitor sign-in

Give visitors a great first impression

With its intuitive user interface and modern design, VisiPoint gives visitors an excellent first impression. The system is easy to use and makes the sign-in process fast, efficient and paperless. There's no limit on visitor sign-ins or on staff accounts, so the system grows with your organisation.

Following on-screen prompts, a visitor will:

  • 1
    Enter their details
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    Agree to site terms and conditions
  • 3
    Have their photo taken for an ID badge
VisiPoint Close-Up Image
VisiPoint Hardware Range

purpose-built tablets and kiosks

Commercial hardware designed for 24/7 operation

We have developed our own purpose-built hardware to run seamlessly together with our intelligent software. Our hardware is designed specifically for visitor management and 24/7 public use. Select from our 13" tablet, 10" tablet or freestanding kiosk.

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    Vivid, responsive touch screen
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    Built-in camera, RFID reader and barcode scanner
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    Ruggedised, anti-vandal design
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    USB ID badge printer
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    Ethernet and WiFi connectivity
Explore hardware options

management dashboard

Real-time reports of who is signed in and expected at your organisation

Stay informed about organisation with key information in real-time from the management dashboard, where you can generate reports on ​visitors, staff and contractors.

Data is stored securely in the cloud in an EU Data Centre, in compliance with all GDPR regulations. Data is encrypted at rest and in transit to keep you safe from data breaches.

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    Manage your staff, contractors and deliveries and generate real-time reports
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    Log on anywhere, anytime - all you need is a device with a web browser including a phone, tablet or laptop
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    Access and print up-to-date emergency lists for evacuations
visitor management system

What our customers say about VisiPoint

Washington Business Centre Logo

Successfully operate an unmanned reception...

"We have multiple tenants in the building that need our attention. VisiPoint presented us with a way to successfully operate an unmanned reception"

Washington Business Centre  //

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Success stories

Explore how VisiPoint is being used to streamline the sign-in process and enhance safety culture. 

Case Study – Leeds Innovation Centre
VisiPoint provided a scalable business centre visitor management solution for Leeds Innovation Centre that allowed visitors, staff and tenants to[...]
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Sunderland Council upgrades reception at flagship Business Centres
When it comes to running a reception at a business centre, you have to deal wth so many potential issues.[...]
Read More 

See how VisiPoint transforms the workplace

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Top tips and insights

Check out the latest insights from our blog on visitor management best practices, workplace security and productivity. 

Why You Need to Move on From a Visitor Guest Book
Why a visitor guest book makes a bad impression, stores your data, creates inefficiency and more. The need to move[...]
Read More 
4 Office Management Trends For 2019
The office management trends set to transform the way you work in 2019. If you are an office manager, a[...]
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7 Essential Data Protection Tips to Keep Your Information Safe
In an ultra-connected, always-on world where vast amounts of personal data are handled daily, it is imperative that those providing[...]
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