Visitor Management System for Schools
We know that the top priority of any primary school, secondary school or multi-academy trust is to create a safe and secure environment for pupils. Visitor books fail to provide accurate visitor history for safeguarding, create a mountain of data work for your admin team and are old fashioned at your reception.
That's why we created a visitor management system for schools that prioritises safeguarding while providing a great user experience and remaining affordable to meet school budgets.
Trusted by Schools Across the UK
With VisiPoint's school sign-in solution you will:
Visitor books were designed for a time when minimum safety measures fulfilled the expectations of parents, governors and Ofsted
Paper visitor book
School sign-in system
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The perfect partner for your school admin team
Sync with MIS
Integrate VisiPoint with your MIS to automatically sync data such as late arrivals and students signing out for appointments.
Speedy mobile sign-in
Pre-register your visitors and issue a QuickPass code which visitors can scan from their phone to sign in.
Live emergency lists
Up-to-date fire lists are accessed in seconds and multiple individuals can work through the roll-call at the same time.
Photo ID badges
A photo ID badge is printed automatically for each visitor with their photo and visit details for easy identification.
Email notifications to staff
Staff are notified by email once their visitor has and signed in so staff can meet them quickly with a professional welcome.
Instant card sign-in
Staff can sign in with their existing door access cards by tapping the card on the RFID reader.
Repeat visitors will be
intelligently identified as they type the 3rd letter of their name during sign-in.
Events, groups and clubs
Easily sign in and out groups of individuals - perfect for events, school clubs, parents evenings and more.
Customise your process
Customise the sign-in process by creating your own sign-in buttons for your user types and custom data fields for data capture.
Give visitors a great first impression
With its intuitive user interface and modern design, VisiPoint gives visitors an excellent first impression. The system is easy to use and makes the sign-in process fast, efficient and paperless. There's no limit on visitor sign-ins or on staff accounts, so the system grows with your organisation.
Following on-screen prompts, a visitor will:
- 1Enter their details
- 2Agree to site terms and conditions
- 3Have their photo taken for an ID badge
purpose-built tablets and kiosks
Commercial hardware designed for 24/7 operation
We have developed our own purpose-built hardware to run seamlessly together with our intelligent software. Our hardware is designed specifically for visitor management and 24/7 public use. Select from the Zentron 8 or Zentron 15 model, with your choice of wall mount, desk mount or freestanding floor stand.
Real-time reports of who is signed in and expected at your organisation
Stay informed about organisation with key information in real-time from the management dashboard, where you can generate reports on visitors, staff and contractors. Data is stored securely in the cloud in an EU Data Centre, in compliance with all GDPR regulations. Data is encrypted at rest and in transit to keep you safe from data breaches.
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What our schools say about VisiPoint
VisiPoint is so easy to use...
"VisiPoint is so easy to use and the customer service is brilliant. The biggest benefits for us are being able to access live reports of staff and visitors on site and up-to-date evacuation lists via mobile while performing our fire drills."
KATHY MATTHEWS // Office Manager
Helps us to meet our GDPR and safeguarding requirements...
"The VisiPoint system is very reliable, easy to use, helps us to meet our GDPR and safeguarding requirements and in the event of a whole school emergency we can remotely pull up a list of who is on-site to ensure everyone's safety."
Samantha McFarlane // Admin Officer
Browse our success stories from a range of our customers.
See how VisiPoint transforms the visitor experience
Top tips and insights for schools
Check out the latest insights from our blog for schools to improve safeguarding, productivity and more.