April 11

4 Major Uses for Hospital Visitor Management Systems


From safety and security to spending more time with patients, a hospital visitor management system can work wonders.

Hospitals deal with huge amounts of visitors, staff and contractors coming and going throughout the day, and they can be hard to keep track of. This can cause a number of problems, the most significant of which is the risk to security it can pose.

Hospital visitor management is, more than anything else, a matter of patient safety and security. You need a system in place that gives everyone in your hospital peace of mind. A visitor management system can do that and so much more. It’s connected, easy to use, reliable and – perhaps most importantly – secure.

Let’s take a look at just a few of the uses for a hospital visitor management system:

Safety, security and access control

The safety and security of your patients, staff and data are essential to running a hospital. A key part of this is knowing exactly who is on site and when, and this can be done with a hospital visitor management system. VisiPoint stores your data securely in the cloud, so it’s fully compliant with the imminent GDPR legislation.

You can also integrate the system with access control technology. So, for example, if you only want authorised staff to be able to access certain areas of the hospital, you can set permissions for that.

Self-sign in

Hospitals deal with hundreds – possibly thousands of people coming and going every day. This can be a nightmare for reception staff to process.

You need a solution that can automate this process, and a visitor management system is just that.

By allowing visitors to sign themselves in and out of the hospital you can vastly reduce the time receptionists spend dealing with this process. This gives them more time in the day to focus on more pressing tasks.

It also speeds things up for staff and visitors. Because the sign-in process is quick and simple, the amount of time spent queuing to sign in is also reduced.

Automating visitor reports

Collating data on the huge amount of people who visit hospitals can be problematic. That is if you don’t have a system in place to do this.

This problem can occur in the event of an emergency, such as a fire. You might need to evacuate parts of the hospital and perform a roll-call, but this isn’t easy with conventional visitor books.

This is where a visitor management system shines. Need to generate a list of every person signed into three particular hospital buildings? No problem. Want a list of everyone signed into a certain department? You can do that, too.

Network integration

A large hospital may need a number of visitor management devices in order to deal with a large number of people coming through many entrances.

Traditionally, this would be dealt with by having multiple reception areas across the hospital, each using a paper sign in book. The disadvantage here is that it’s difficult for each reception to communicate with each other.

A visitor management system solves this. Every time you sign in your data is stored securely in the cloud where it can be accessed from other areas in the hospital.

This is particularly useful in the event of an emergency such as a fire. Because all visitor data is stored centrally you can generate a list of everyone in the hospital in the event of an evacuation.


This is by no means an exhaustive list of all of the uses for a visitor management system in a hospital, but we hope it’s allowed you to make a more informed choice on visitor management for your hospital.

If you’re looking in a hospital visitor management system that covers all of these bases, Get in touch with one of VisiPoint’s experts for a consultation.


healthcare, Hospital Security, Hospital visitor management, visitor registration

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