Best 7 office management tools for the post COVID-19 workplace

Office Management

office management tools for the post COVID-19 workplace

The coronavirus crisis is forcing society to quickly and dramatically change its dynamics. We have gone from traffic jams, queues in cafeterias, and pushing and shoving in the subway to spending 24 hours a day for seven days a week locked up in the house and then starting to go out, little by little and in a controlled way. The work environment will not be the same after COVID 19, and organizations will need office management tools to adapt their workspaces to a new reality that is coming to stay

Everything seems to indicate that we will end up teleworking longer than we initially expected, but also that, sooner or later, we will all return to our usual workplaces. The question will then be obvious: will our office be ready to avoid contagion, facilitate physical distance, and, in short, prevent a new outbreak of COVID-19?

Any scenario is possible, but there are ways to reduce the risk so that our workplaces are much safer. This is where technology plays and will play a fundamental role in creating spaces of safety at work.

Here are the Best Office Management Tools for the post Coronavirus Workplaces:

Protective screens

Regardless of the sector to which they belong, in order to reopen their doors, companies must take some measures, including the installation of protective screens as one more element for the new reality within the offices. This is because the authorities advise it with the purpose of stopping the virus and increasing the security of both employees and potential customers.

The protective screens consist of transparent sheets made of various materials, including methacrylate, polycarbonate, glass, or hard plastic. They currently stand out as the ideal physical barrier to stop the spread of all kinds of pathogens, including Covid-19.

That is why having screens inside any kind of company or business is a necessary measure to ensure the safety not only of workers but also of customers. Generally manufactured with methacrylate, they are intended to ensure the safety of office employees within their workplaces. They are usually fastened with stands or legs, which fit into the slots in addition to being supported on the desks. Their installation does not require the use of tools, nor is it necessary to screw or glue them together.

VisiPoint Tablet Screen

Visitor Management System

Of course, the digitalization of processes in the office is again the protagonist in this crisis is one of the most important office management tools. What used to be done by hand on the computer, or even on paper, can now be automated to provide a safer, smoother, and more reliable access experience to your place.

Replace your paper book with a sleek, touch screen visitor management system that provides a fantastic visitor experience and improves safeguarding. Your visitors get a great first impression as they sign in with the sleek, easy-to-use system, while your team is empowered with a live view of who is on-site.

With its intuitive user interface and modern design, VisiPoint gives visitors an excellent first impression. The system is easy to use and makes the sign-in process fast, efficient, and paperless. There’s no limit on visitor sign-ins or staff accounts, so the system grows with your organization. Whether you need to check who is signed in, staff attendance dates, contractor timesheets, or visitor records, it’s all accessible from any device with an internet browser. Here you can see some success stories, and feel confident that, if you are a demanding customer, we are your perfect ally.

Temperature Measurement Kiosks

Another fear is that an employee will come to work with a minor health condition. It will be more difficult at this time, but as soon as Fall arrives and temperatures change, it won’t be so difficult. At the height of the flu season, the lack of obvious and unmistakable symptoms can be too easy a gateway for COVID-19.

In this sense, thermographic cameras placed at the accesses to the offices (or even inside them) will help employees to know their body temperature when entering their headquarters. This procedure must be adapted to the space in which it is carried out. It can be done individually, with portable devices, or in groups of several people at once with fixed appliances. In this way, in the event of even the slightest suspicion of having a few tenths of a fever, it will be possible to avoid entering the premises.

We, as experts in safety at work, recommend non-contact kiosks from LamasaTech, which can automatically read the temperature in 1 second, with optional facial recognition. These kiosks are designed to provide a safe environment for your employees, customers, and visitors. They have first-class technology and the most advanced design on the market. Do you want to discover more about its features and success stories? Take a look at their website!

Surveillance systems with artificial intelligence

It seems evident that access to the work centres will be sufficiently secured, but what will happen inside the offices? Will it be possible to comply with the measures of physical distance? Will we be able to check the movements we make inside the office so that, if we get infected, we can know if we have been able to harm a colleague?

The new video surveillance systems, which combine artificial intelligence with ‘deep learning’ techniques, allow us to warn of possible crowding and non-compliance with social distancing. These systems can be complemented with mobile applications that will help in maintaining social distance and monitoring potential suspicious cases. In addition, cameras equipped with AI will also contribute to detecting the use of masks and other personal protection equipment, if their use is mandatory in the monitored space.

Facial recognition and artificial vision

Many workers are used to entering their workplace with an access card. Others even put their finger on a device so that it recognizes their fingerprint. But these traditional measures, despite being innovative at the time, have a problem: they involve physical contact that should be avoidable today.

Both facial recognition and artificial vision will facilitate this task since both will help companies to identify their employees, even if they are wearing a mask. This technology will make it possible to identify the worker who arrives and open the doors without him touching anything.

Sensors

During the day, we interact with numerous surfaces. We can include sensors on doors, lighting, taps, soap dispensers, screens, and even on furniture. Thanks to the sensorization of the workstations, we can also mark with colours the spaces that will be free to maintain the safety distance. Uses sensors to avoid contact with surfaces as much as possible! This will also lead to a much smoother and intuitive experience for your customers, which will earn you some points in front of the general public. If you want to learn other tricks to improve this standard so necessary in the companies facing their customers, we recommend you to read this article.

Masks and hydro alcoholic gel

As the fundamental recommendation offered by the WHO, it is expected that all workers should have available at the workplace hydroalcoholic gels or disinfectants with virucidal activity for hand cleaning, or when this is not possible, water and soap. Besides, employees should make sure that the safety distance is maintained. If it is not, they should ensure that all workers have protective equipment appropriate to the level of risk, i.e., among other measures already discussed above, surgical masks.

 

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