Why Visitor Management For Manufacturing is Vital

Construction and Manufacturing

Why visitor management is vital for manufacturing

Discover why visitor management for manufacturing is vital for improving safety, security, staff management and much more.

With the size and scale of many manufacturing operations, it can be a daunting task to keep track of everything happening on site. Increasingly, manufacturers are opting for a system which allows you to monitor everything happening on site with, particularly granular detail. Visitor management systems (also known as sign-in systems) allow you to keep track of everyone who’s in, out and expected onto the premises. By improving your level of oversight over the premises, you can, in turn, improve your security and safeguarding policies.

Let’s explore some of the many reasons why visitor management for manufacturing becomes increasingly essential.

Site security

Improved site security is one of the many reasons why visitor management for manufacturing is becoming increasingly essential. No matter what industry you’re a part of or what type of product you’re manufacturing, it’s likely that your premises contain equipment and machinery worth tens of thousands. It’s understandable, then, that you would want to keep this expensive equipment safe and secure.

Not only does a visitor management system improve security standards throughout your organisation, but it also integrates with other security technology, including access control systems. These systems allow staff members to use an access card of the key fob to scan onto the premises. Access cards and fobs are only given to authorised personnel, so you can ensure that only those you know and trust have access to the site.

Looking for some easy-to-follow, cost-effective site security tips? We’ve got you covered! Check out our blogs on the top construction site security tips.

Oversight

This is perhaps the area that manufacturers are more keen to improve upon. In large manufacturing operations there are typically hundreds – sometimes thousands – of staff members on the premises and keeping track of them can be a daunting task. That’s why a system that allows management and administration staff to obtain at-a-glance oversight on the premises and workforce is essential.

Reporting

With this improved level of oversight comes a comprehensive suite of features that allow you to generate reports and time sheets on all kinds of visitor, contractor and staff member behaviour.

Sign-in systems connect to a central management dashboard and allow you to generate reports on everyone coming in and out – as well as as everyone who’s expected – onto the premises.

How do you find the perfect visitor management solution? Check our ultimate guide to finding the perfect visitor management solution!

Staff, contractor and visitor management

Sign in a wide variety of user types: visitor sign-in systems, despite their name, allow a wide range of users to sign in, including:

  • Visitors and guests can sign in quickly and easily using a digital sign-in system. If you’re expecting a visitor on the premises, you can enter their details in advance and allow them to sign in instantly.
  • Staff members can sign  in using paper ID badges, printed directly from the sign-in system or using their existing access cards and fobs using the system’s built-in RFID reader.
  • Contractors can be granted temporary ID badges, allowing them access to the relevant areas of the premises for as long as necessary. Their photo, name, nature of visit, qualifications and level of access can all be displayed on their ID badge, so all of their credentials are visible at a glance.
  • Custom user types can also be created, if your organisation deals with a type of user that does not fit within the typical descriptors of visitor, contractor, etc.

Automated administration and sign-in processes: take the fuss out of time-consuming administration processes by automating them. With conventional paper sign-in books, information has to be manually entered by visitors and then again by a member of staff every time someone signs in. With a digital sign-in system, this process is automated and streamlined.

Safeguarding

Manufacturing processes frequently involve equipment and machinery that has the potential to be very dangerous if mishandled or used by unqualified individuals. It’s understandable, then, that you would want to mitigate potential risk wherever possible and improve standards of safeguarding across your organisation.

A great way to ensure safeguarding standards are adhered to consistently is to enable health and safety qualifications to be displayed, checked and updated quickly and easily. Sign-in systems allow terms and conditions, requirements for specific qualifications and induction procedures to be displayed on screen as part of the sign-in process. This ensures that only individuals with up-to-date, appropriate qualifications who have been made aware of the on-site policies and fully inducted are allowed to carry out work on site.

This is by no means an exhaustive list of reasons why visitor management for manufacturing is becoming essential, and why its importance to safeguarding, management, security and more will only continue to grow over time.

If you’d like a free consultation on how a sign-in system could benefit your manufacturing operation, get in touch with VisiPoint on +44 (0) 191 341 0016 or using the form below! We’ll work with you on every stage of your visitor management project, from initial consultation through to delivery, installation and support.